Summary of State Allocation Board Meeting for May 23, 2018

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Executive Officer Statement

In her Executive Officer statement, Lisa Silverman gave the following updates:

Priority Funding Apportionments

In regards to the March 21, 2018 meeting the State Allocation Board (Board) approved 90 projects representing 63 school districts for $191 million in priority funding apportionments.  Of the 90 projects, 74 projects are required to submit the Fund Release Authorization (Form SAB 50-05) by Tuesday June 19, 2018.  Ms. Silverman also stated that Office of Public School Construction (OPSC) has received 31 (out of the 74) of the required forms SAB 50-05 for a total of $64.9 million.

Upcoming Priority Funding Filing Round

The next priority funding filing period began on May 9, 2018, and will close on June 7, 2018.  Priority funding requests with original signatures must be physically received by OPSC before the close of business on June 7, 2018.  The requests are valid from July 1, 2018 through December 31, 2018.

Joint Agency Workshops – Career Technical Education Facilities Program (CTEFP)

OPSC, California Department of Education (CDE) and the Division of the State Architect (DSA) are continuing to hold joint agency workshops to provide school districts and stakeholders with updates on the School Facility Program (SFP), CDE processes, and DSA submittals and process changes.  The CTEFP workshops are scheduled for the following dates and time:

  • Wednesday, May 30, 2018,1:00 p.m. to 4:30 p.m. in Van Nuys, CA
  • Thursday, May 31, 2018, 8:30 a.m. to 12:00 p.m. in Riverside, CA

Before the Board moved to hear appeals, Assembly Member Patrick O’Donnell requested that the Board agendize a discussion on Construction Cost Index (CCI) adjustments for a future meeting. Assembly Member O’Donnell requested that it include statute, legal implications and past practice.  The Board agreed to agendize the discussion.

Appeals

The Board heard and APPROVED the following appeals:

  • Muroc Joint Unified (Kern County) – request to receive expedited unfunded approval for the Baily modernization project, and approval of the Seismic Mitigation Program project.
  • Mountain Valley (Trinity County) – application for Facility Hardship funding.

Action Items

CTEFP Unfunded Approvals

The SAB provided $125 million for the fourth funding cycle of the SFP CTEFP, which will fund 73 projects totaling $124.5 million for placement on the Unfunded List (Lack of AB55 Loan) for CTEFP grants.  Proposition 51 provided the CTEFP $500 million in bond authority.

School Facility Program Approvals and Workload List

Amounts as of May 23, 2018 (Workload List does not include facility hardship projects):

SFP Approvals

New Construction       $14,250,485

Modernization             $15,977,505

Charter                          $ 6,476,405

Total                            $36,704,395

Workload List

New Construction       $2.19 Billion

Modernization             $1.41 Billion

Total                              $3.6   Billion

The next State Allocation Board meeting is scheduled for Wednesday, June 27, 2018 at 4:00 pm.

~ Ian Padilla, Legislative Advocate

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James L. Murdoch Lifetime Achievement Award – 2018

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Each year during the CASH Annual Conference on School Facilities, in the memory of Jim Murdoch, CASH recognizes a member who has a commitment and dedication to the betterment of school facilities. Jim was the first legislative advocate for CASH and through his leadership, CASH became the strongest statewide organization with the mission of improving K-12 learning environments. In February 2018, Duwayne Brooks, former Director of California Department of Education School Facilities, was honored with this award.  Duwayne and his wife were traveling at the time of the presentation and could not be in attendance. CASH pre-recorded the presentation and it was shown during the Annual Conference.  [See video here]

In addition, Duwayne wanted to share the following about Jim with the CASH family:

I am sure many of you have your own favorite memories of Jim.  My favorite memories are the times Jim would call me, and we would brain breath about how we might improve things and expand the reach and influence of CASH. I know I am not the only person Jim would contact, but I felt honored that he included me in the circle of individuals he felt were worthy of consulting. He would call me on a regular basis, and I called those moments “my Jim time.” I looked forward to our chats, and I was pleased when, on many occasions, the things we discussed came to fruition because of Jim’s hard work.  

When Jim passed away I really missed my “Jim time”. It left a huge void in my life. I have to admit that I was angry when Jim passed away without me having an opportunity to talk to him at least one more time. But over the years, I realized I was being selfish, and I understood why Jim didn’t want a lot of people trooping in during his last moments. 

I just hope that Jim realized how much people admired, respected and appreciated his years of service to the millions of California school children passing through the halls and doors of our schools. I still miss my “Jim Time.”

~ CASH Staff

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CMMCP Third Cohort Meets at Boot Camp

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The third cohort of the CASH Maintenance Management Certificate Program (CMMCP) met during Boot Camp at the UCLA Conference Center in Lake Arrowhead, California, May 1-4, 2018.

Core Instructors Joe Dixon, Cathy Allen, Fred Diamond and Noemi Avila-Zamudio led the intensive three-day program of lectures, team-building, and individual and group assignments.

Guest speakers included: CASH Legislative Director Tom Duffy; CASH Past Chair Terry Bradley, School Business Consulting; Sara Slater, Long Beach USD; and CASH Legislative Advocate Ian Padilla.

The cohort began their coursework during Boot Camp, which will culminate with the development and presentation of their Planned Maintenance System capstone projects at the 40th Annual Conference on School Facilities in February 2019.

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May Facilities Planners Update

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The CASH Facility Planners Meeting Update for May 2018 is now available and includes information regarding:

  • Proposition 51 Implementation – Take 30 Seconds to Repair Our Schools Now
  • Register Today for the NextGen Symposium
  • CASH Legislative Update
  • Legislative Advisory Committee Meeting
  • CASH Networking Mixer

Click here to view the update.

~ CASH Staff

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State Allocation Board Meets; Statement on OAL Underground Regulation Petition and Appeals

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Today the State Allocation Board (Board) met to hear routine business items, including two school district appeals.

Executive Officer Statement
In her Executive Officer statement, Lisa Silverman indicated that the next priority funding filing period will begin May 9, 2018 and will close June 7, 2018.  Requests will be valid from July 1, 2018 through December 31, 2018.  She also indicated that the Office of Public School Construction (OPSC), California Department of Education (CDE), and Division of the State Architect continue to hold joint agency workshops.  Upcoming workshops in May will focus on the Career Technical Education Facilities Program (CTEFP).  Applications for the fifth CTEFP cycle are due to CDE on October 19, 2018 and due to OPSC on February 15, 2019.  Additionally, at the January 2018 Board meeting, the Board approved regulatory amendments for the Seismic Mitigation Program and other “technical conforming regulatory amendments” on an emergency basis.  These regulations require new construction projects to submit eligibility updates for the enrollment year in which OPSC processes the application.  The regulations also allow small school districts to request a three-year lock using enrollment figures from the year in which the eligibility application is submitted, if the district makes the request prior to OPSC’s notification that it will soon begin to process the funding application.  Ms. Silverman stated that the regulations took effect on April 16, 2018.

Appeals
The Board heard the following appeals.

  • Burnt Ranch Elementary/Trinity – The Board approved the District’s request for an expedited Apportionment for replacement funding outside of the priority funding process.
  • San Marcos Unified/San Diego – The Board heard the District’s request to retain unspent site acquisition funds.  No motion was made, therefore the staff’s action to deny the District’s request stands.

Underground Regulation Petition and Appeals

On February 23, 2018, CASH filed an underground regulation petition with the Office of Administrative Law (OAL) challenging the Board’s September 2017 action providing apportionments using the 2012 pupil grant amounts rather than the 2017 grant amounts.  The projects had been approved as “unfunded” in 2012.  Several districts filed appeals with OPSC on this issue.

At today’s meeting, Chair Jacqueline Wong-Hernandez indicated that OAL declined to take up a petition filed on February 23, 2017 on this matter.  She said there is no legal basis for the Board to consider an appeal of its own action.  She stated that two appeals were received by OPSC and the districts were notified that the matter was not appealable.  Fourteen additional appeals have been received by OPSC, and Ms. Wong-Hernandez intends to notify these districts that their appeals will not be heard by the Board.

School Facility Program Unfunded Approvals and Workload List
The Board approved Unfunded Approvals (Lack of AB 55 Loans) at the April 25, 2018 meeting worth the following:

New Construction $34,485,565
Modernization $47,139,111
Total $81,624,676

 

The Unfunded List (Lack of AB 55 Loans) dated March 21, 2018 includes projects worth a total of $219,443,730.49.  This includes $66.5 million for 49 projects for Charter School Facilities Program Preliminary Apportionments for Design and Site funding.

The workload list dated March 31, 2018 contains projects worth the following:

New Construction $2,389,337,208
Modernization $1,412,818,037
Total $3,802,155,245

Note that the workload list dollar amounts include CTEFP and Charter School Facilities Program projects.

The next State Allocation Board meeting is scheduled for May 23, 2018.

~ Rebekah Cearley, Legislative Advocate

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